A state law already covers you
California's SB-553 starts at 10 employees. New York, Virginia, Texas and the healthcare rules each have their own trigger. Most owners find out they're covered well after the deadline.
The 14-Day Inspection-Ready Program
Your workplace violence program, built for your operation, in 14 days.
A workplace violence program built for your operation, finished and ready to hand an inspector, in two weeks. You spend about an hour on it.
- Delivered on time or it's free
- Built to current law or we fix it
- About one hour of your time
Built by a veteran-owned security practice. California SB-553, plus New York, Virginia, Texas, and healthcare.
Is this you?
This program exists because there's a gap.
Security firms charge $25,000 to build one of these. Free templates leave you to figure out the hard parts yourself. We sit in between: packaged, affordable, and still defensible if anyone ever checks.
10 to 99 employees
Big enough that the law applies to you, small enough that nobody on staff has time to own it. That's the gap we built for.
No in-house compliance team
If your HR is one person, a part-time contractor, or you, this was built for you.
What the law actually requires
Four things every covered California employer has to do.
California Labor Code § 6401.9 (SB-553)
California is the furthest along, so it's where our program starts. The other state laws ask for most of the same four things with different thresholds and deadlines. See how your state compares.
- 01
A written, site-specific plan
Not a template downloaded from Cal/OSHA and never customized. The plan has to actually describe your operation, your hazards, and your procedures.
- 02
Initial and annual employee training
Interactive. Employees must be able to ask questions and get real answers, which means a passive video alone doesn't fully satisfy the requirement.
- 03
A working violent-incident log
Every incident, not just injuries. Ten required data elements. Five-year retention. Cal/OSHA will ask to see it during an inspection.
- 04
Annual review and update
The plan is not a one-time filing. Every California employer has to review and refresh the plan annually, with records to prove it.
How it goes
14 days from start to inspection-ready. About an hour of it is yours.
The reason free templates fail isn't that they're bad documents. It's that they hand you the work. Here's what we do instead, and exactly what it costs you in time.
- 01Day 1
A 15-minute intake call
We ask about your locations, your people, and how your operation actually runs. That's everything we need to start writing.
Your time: 15 minutes
- 02Days 2 to 12
We build the program
The plan, the hazard assessment, the log, the forms, and the training. You're not involved. We come back once with a draft for you to react to.
Your time: About 30 minutes reviewing a draft
- 03Day 14
You're inspection-ready
The finished program is yours, your team is trained, and the records are in place. Then we check in quarterly for a year.
Your time: Training session with your team
What you get
The 14-Day Inspection-Ready Program, itemised.
Six things, and none of them are homework. Under each one is the reason it's there.
Your plan, written for your operation
Not a template with blanks. We run a 15-minute intake, then write the site-specific plan around your actual locations, hazards, and procedures.
Replaces: “The template is generic and I'd have to customize it myself.”
A written hazard assessment
The part most plans skip and most citations turn on. We document the hazards specific to your operation and the controls that address them.
Replaces: “I don't know what my hazards are or how to write them up.”
Employee training that satisfies the interactive requirement
A ready-to-run training video plus a live session where your people can ask questions and get real answers. A passive video on its own doesn't fully satisfy the requirement.
Replaces: “I can't deliver training myself, and a video alone isn't enough.”
Your violent incident log, set up and ready
All ten required data elements, configured, with the five-year retention system around it so records don't quietly go missing.
Replaces: “Ten data elements and five years of retention, and I'll get it wrong.”
Acknowledgment forms and the records pack
Signed acknowledgments, completion tracking, and the document retention checklist. Proof that training happened, in the form an inspector expects.
Replaces: “I need to prove people were actually trained.”
Your inspection file, assembled
Every document an inspector asks for, in the order they ask for it. Not a folder you have to organise yourself under pressure. It's also what your insurer or broker wants when they ask for proof of a program.
Replaces: “Someone shows up and I can't put my hands on anything.”
A year of quarterly check-ins
Compliance isn't a filing, it's a program. We check in every quarter through year one to keep it current as your operation and the law change.
Replaces: “It'll go stale the moment something changes.”
What this costs elsewhere
Security firms quote $25,000 and up to build this scope. A serious citation runs to $25,000, a willful one to $162,851, and the citation itself becomes evidence in any civil case that follows.
Also included
Four things for the problems that come next.
Getting the plan written is the first problem. A new hire in month three, an employee whose behavior worries someone, a review date nobody diarised: those are the ones that turn up afterwards, and they're where most programs quietly fall apart.
The first 72 hours
Not what to do while something is happening. What to do afterwards, which is where programs actually fail: how to write the log entry so it holds up, what to preserve, what not to put in writing, and who has to be notified.
New-hire onboarding pack
You hire someone in March and the plan requires them trained. Training link, acknowledgment form, and roster update in one place, so a single new hire doesn't quietly put you back out of compliance.
When someone's behavior is concerning
The question that actually keeps owners up at night. What to write down, what not to do, and the point where you stop handling it yourself and call someone trained. It's a triage and escalation aid, not a tool for assessing an employee yourself, and it's explicit about that line.
Annual review autopilot
A reminder at month eleven plus the refresh kit, so year two doesn't lapse. The annual review is the single most commonly missed requirement in the whole statute.
Not ready for the full program? Compare all four plans, from $199.
Who writes your plan
We're new. The people doing the work aren't.
Kestralis hasn't been selling packaged plans long enough to show you a wall of reviews, and we're not going to pretend otherwise. So here's the thing you can actually check instead: who builds them.
Your plan isn't written by a compliance analyst filling in a form. It's written by people who have run violence prevention and risk programs inside Fortune 100 companies, worked real threat cases, and carry the credentials below. That experience is cumulative across the practice.
Military Service
- 1st Special Forces Operational Detachment-Delta
- U.S. Army Special Forces
- U.S. Army Ranger Regiment
- U.S. Marine Corps — Iraq deployment
Enterprise Security Leadership
- The Coca-Cola Company — Europe
- The Dow Chemical Company
- Catalent
- Exact Sciences
- American Family Insurance
Crisis & Emergency Management
- FEMA Homeland Security Exercise and Evaluation Program (HSEEP)
- National Incident Management System (NIMS)
- Incident Command System (ICS)
- FEMA Emergency Management Institute
- Federal and state emergency management service
Licensed Investigations
- Licensed Private Detective Agency
- Workplace Investigations
- Pre-Hire & Pre-Transaction Due Diligence
- Surveillance & Field Investigation
Credentials & Training
- Certified Fraud Examiner (CFE)
- Certified Business Continuity Professional (CBCP, DRI International)
- Advanced Executive Protection (Executive Security International)
- U.S. Dept of State — Protective Operations
- ASIS International
Every credential listed is held within the practice and can be substantiated on request. Ask us on the intake call.
Our risk, not yours
Two guarantees, both in writing.
Built to current law
Your program is delivered in alignment with the laws, rules, and regulations in force on the day we hand it over.
If any part of what we deliver falls short of a requirement that applied at delivery, we correct it at no charge. If we can't correct it, you get your money back.
On time, or it's free
Finished within 14 days of your intake call, or you don't pay for it.
The clock starts when we complete your intake and stops when the finished program is in your hands. Miss the date and the engagement is free. Delays we're waiting on you for don't count against it, and we'll tell you in writing the moment that happens.
What we don't promise: that you'll pass an inspection. Nobody can guarantee what a Cal/OSHA inspector finds on the day, and any firm that tells you otherwise is selling you something it can't deliver. We guarantee the standard of the work and the date it lands. The rest is what the work is for.
Frequently asked
Top questions before you buy.
Does SB-553 actually apply to my small business?
If you have 10 or more employees working in California, yes. The threshold is 10, not 50 or 100. Out-of-state businesses with California workers are also covered.
What happens if Cal/OSHA inspects and finds we don't have a plan?
Citations can run up to $25,000 for a serious violation and up to $162,851 for a willful violation. Worse, the citation becomes evidence in any downstream civil case where someone alleges your operation was unsafe.
Isn't a free template online enough?
It can be, technically, if you customize it correctly to your operation, train employees correctly, log incidents correctly, and review it annually. Most operators don't, which is why Cal/OSHA inspections have been finding non-compliance routinely. The point of this program is to remove the failure modes.
What does the on-time guarantee actually mean?
Your program is finished within 14 days of your intake call or you don't pay for it. The clock starts when we complete intake and stops when the finished program is in your hands. If we're waiting on something from you, that time doesn't count against the clock, and we'll tell you in writing the moment it happens.
Do you guarantee we'll pass an inspection?
No, and be careful with anyone who does. Nobody controls what an inspector finds on the day. What we guarantee is the standard of the work and the date it lands: your program is built in alignment with the laws and regulations in force when we deliver it, and if any part falls short of a requirement that applied, we fix it at no charge.
Do you handle states other than California?
The packaged plans cover California SB-553 today, because it's the broadest law and the one with a real inspection regime behind it. New York, Virginia, Texas and the multi-state healthcare rules are covered in our state-law reference, and the program builds against whichever of them apply to you. If you're in several states at once, that's worth a conversation.
Get started
Two weeks from now this can be finished and off your desk.
Or start with the free quick-start guide. It's an 8-page PDF that explains exactly what the law requires, so you can decide whether to handle it yourself or hand it to us.